Terms and conditions for taking part in rides booked through letsride.co.uk

British Cycling organises rides to encourage as many people as possible to get into cycling and keep riding. We’ve created these terms and conditions for the safety of everyone taking part in these rides. All Riders should read these carefully before joining a Ride.

Terminology

Ride: any of the rides for which you can register through letsride.co.uk.

Rider: anyone taking part in a ride.

Ride Leader(s): the individual(s) leading any Ride.

Organiser: some Rides are organised by British Cycling, some are organised by our volunteers, and some are organised by members of the public.

Riders’ health

All Riders should ensure they are in good health, fit and able to ride safely and in accordance with the Highway Code.

Cycling is a physical activity and can be strenuous. Riders are required to advise the Rider Leader of any health or medical conditions that may affect their participation. Any Rider who has a doubt about their health or fitness, or who has a medical condition or injury that could be affected by exercise (particularly a heart condition), should consult their doctor before participating.

Riders must not participate in a Ride under the influence of alcohol or drugs (complying with the Road Traffic Act 1988) as this will compromise the safety of yourself, Riders and others.

Cycles

All Rides are designed entirely for cycles (including electric cycles). All Riders must ensure that their cycles are in a roadworthy condition, observe the rules of the Highway Code and follow the instructions of any Ride Leaders, officials, marshals and the Police. The Organiser’s decision shall be final as to whether a cycle is of an appropriate type or condition to be used on Rides.

Helmets

In compliance with British Cycling’s rules and regulations, helmets are compulsory for under-18s. Helmets are strongly recommended for adults but are not compulsory for all Rides. The Rider Leader’s decision shall be final as to whether Riders are required to wear helmets on the Ride.

Children

All children aged between 5 and 15 years must be registered and accompanied by a parent or guardian. If a child under 16 attends with an adult who is not their parent or guardian, the person making the registration must have the prior written consent of the child’s legal parent or guardian.

Adults wishing to bring along children under 5 years (on the day of the chosen Ride) may do so providing they are secured in a BS standard child seat or trailer.

No adult may accompany more than four children on any Ride and the registration system reflects this. Adults are fully responsible for their children for the duration of the Ride.

Animals

No pets are permitted to attend the Rides.

Earphones

Riders must not wear earphones while taking part in a Ride.

Photography

The Organiser, sponsors or promoters of the Ride may take photographs or videos of the Ride and Riders for publicity purposes. If you do not wish to be photographed or do not wish a child under your supervision to be photographed, it is your responsibility to notify the Ride Leader and individual taking photographs.

Photographs and video may be taken by a Rider for their own personal record of a Ride. All other Riders should be made aware of this. Those wishing to take photos are requested to be open and honest about this. If any Rider or Organiser objects, then all other participants should be requested not to take any photos of the Ride.

Photographs and video may also be taken by individuals not directly connected to the Ride, for whatever reason, and Riders should be aware that the Organiser, sponsors or promoters have no control over this.

Risk and liability

While the Organiser of the Ride will do all in their reasonable control to make the Ride as safe as possible, all Riders take part at their own risk.

Except for death or personal injury caused by their negligence, fraud or fraudulent misrepresentation, or any other matter for which it would be illegal or unlawful for them to exclude or attempt to exclude their liability, British Cycling, the Organisers, Ride Leaders, sponsors or promoters of the Ride do not accept liability for any loss or damaged caused where:

(a) there is breach of a contractual obligation or legal duty of care owed to you;

(b) such loss or damage is not reasonably foreseeable at the time of breach

(c) an injury is sustained or property damaged in the course of the Ride or as a result of taking part in the Ride;

or

(d) any changes are made to the route or conduct of the Ride for safety or operational reasons or as otherwise required for the safe and proper carrying out of the event.

Insurance

Individual riders are only covered by British Cycling third party public liability insurance if the Rider has their own individual Race Gold, Race Silver or Ride membership of British Cycling. 

This insurance covers members for incidents where they are at fault, or alleged to be at fault, for causing injury or property damage to a third party who then pursues a claim against them.

For riders who do not have a valid British Cycling membership at the required level, no third party cover is provided.

Cancellation

The Organiser may cancel any Rides at their discretion. They will endeavour to give as much notice as possible of any cancellations. The Organiser accepts no liability for any costs incurred as a result of the cancellation.

Use of information

British Cycling is committed to protecting and respecting your privacy and complying with the principles of data protection legislation, specifically the UK General Data Protection Regulation (GDPR) and the Data Protection Act 2018 (DPA).

We may disclose basic information (name and local authority) where required to facilitate Ride administration. Additionally, we may disclose information if we are under a duty to share your personal data in order to comply with any legal obligation, or in order to enforce or apply our policies and other agreements; or to protect the rights, property, or safety of British Cycling, our customers, or others. This includes exchanging information with other companies and organisations where necessary for the purposes of fraud protection and credit risk reduction. British Cycling does not share your information for marketing purposes with any other organisations unless it has your specific consent to do so.

For more information about how British Cycling manages personal data and your rights in relation to your information please see https://www.letsride.co.uk/privacy.

Guided Rides and Breeze rides

The minimum age for an ‘Easygoing’ Ride is 5 years old (on the day of the chosen Ride). Adults wishing to bring along children under 5 years (on the day of the chosen Ride) may do so providing they are secured in a BS standard child seat or trailer.

The minimum age for a ‘Steady’ Ride is dependent on the distance of the Ride. For a ‘Steady’ Ride up to 12 miles the minimum age is 5 years old (on the day of the chosen Ride). Adults wishing to bring along children under 5 years (on the day of the chosen Ride) may do so providing they are secured in a BS standard child seat or trailer. For all ‘Steady’ Rides of between 13 and 20 miles, the minimum age is 8 years old and those aged between 8-15 must be accompanied by a parent/guardian.

For a ‘Challenging’ Ride the minimum age is 11, and those aged 11-15 must be accompanied by a parent/guardian.

For a ‘Ride Further’ Ride the minimum age is 13, and those aged 13-15 must be accompanied by a parent/guardian.

For a Breeze guided mountain bike Ride, the minimum age is 16 years old. Please consider your own ability to ride the length, elevation and terrain of the Ride. If in doubt, message the Breeze Champion through letsride.co.uk beforehand.

The Breeze programme has always been open to trans females and non-binary participants who most closely identify as female, and we restated this commitment in the publication of our transgender and non-binary policy position in May of this year: https://www.britishcycling.org.uk/zuvvi/media/Policy_for_non-competitive_activity.pdf 

The Guided Ride programme is open and inclusive to all participants (subject to any age restrictions above)

Riders must follow the instruction provided by Ride Leaders or Breeze Champions throughout the duration of the Ride. If Riders do not follow this instruction, the Ride Leader or Breeze Champion has the right to refuse entry or to ask Riders to leave the Ride at any stage during the event.

Community Groups

Community Group Rides are organised by members of the Let's Ride online community, and are not organised, approved or insured by British Cycling, but these terms and conditions still apply. Community Group Rides are only insured if the group is officially registered and signed up for insurance separately with British Cycling, including paying the appropriate registration fee.

We recommend that while on a Ride you follow the Highway Code and be prepared for situations such as adverse weather conditions, mechanical problems and flat tyres. It’s a good idea to carry the following items: refreshments, mobile phone, bike lights, bike pump, puncture repair kit, spare tubes, multi-tool, waterproof clothing.

We recommend that Organisers:

• should be experienced in group cycling and aware of the safety considerations for cycling as a group

• choose a route appropriate for the group size and ability

• endeavour to attend the Ride in person. If you are unable to attend the Ride for whatever reason you should inform the other Riders with appropriate notice prior to the event by cancelling the Ride via your dashboard and posting an appropriate message on the Ride message board

Pedal Party

Pedal Party events include taster rides including Guided Rides and Breeze Rides. Where Riders take part in these Rides, the terms and conditions relating to each Ride (as above) shall apply.

Cycle routes

The cycle routes which are available to download from letsride.co.uk have been accredited by British Cycling as being safe to ride and accurately mapped at the time they were risk-assessed. Please note though that routes are designed as a guide only – British Cycling does not take responsibility for any changes to the terrain or conditions which may affect the route. Always use common sense when riding any of these routes.

All intellectual property in respect of the routes and the information on this site is the property of British Cycling and should not be used by any parties for their own purposes.

These terms and conditions shall be governed by English Law.